Monday, August 1, 2011

Ways to Effectively Run a Meeting

Run Effective Meetings
By Sheridan Tax & Bookkeeping

International Research Group have found that marketing and advertising executives attend about 11 meetings per week, lasting from a half an hour to over 1 hour each. (Source: Globe & Mail, July 16, 2001). Some executives run meetings from 1 to 6 hours, running them effectively and brief can save useful time. Here are 5 important things to remember when calling a meeting.

  1. Invite those who are essential to success. If a person is unlikely to contribute to or benefit from the meeting, don’t include them.
  2. Plan in advance. Put topics in order of generating most of the discussion, disagreement and time loss. Put those in beginning as people will be anxious to leave and be less talkative in the end.
  3.  Start on time.  If anyone’s late just let them know where you’re at in the meeting. If you’d like to summarize so for the late ones do so after the meeting.

  4. Make notes at every meeting. Record decisions, actions, and indivuals responsible for various actions. Review the information at the end to ensure everyone understand their responsibilities.

  5. Always take a few minutes after every meeting to evaluate how it went. Jot down what to do to improve next time. Strive to reduce time loss and increase the value of every meeting.

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